Office Administration is a set of day-to-day activities pertaining to physical distribution and logistics, personnel, recordkeeping, billing and financial planning within an organization. Right from the entry of data, communication and correspondence with client for organizational support and even planning for a party comes under the purview of office administration.

Office administrators are called as the exterior face of an office, visitors, employees and clients of an organization. As most of us think, office administration cannot be limited to private sector organizations alone, nowadays, even government organizations are appointing office administrators for effectively managing the day-to-day operations of their office.

Nature of work of office administrators:

The basic function of an office administrator of the office administration department of an organization is management of employees. The whole range of work to be done by an office administrator solely depends on the operating structure of an organization. They will also act as troubleshooters and they will have to assist and offer support to the employees at times of unusual situations that might arise when performing a task. Periodic evaluation of employees, improvement of relationship between the staff and management, salary appraisal recommendations are other works performed by office administrators. In addition, they will also responsible for looking after the use of office supplies like printer ribbons, writing instruments, submission of requirement for new equipment, etc…

Courses offered:

Professional courses for office administration are being offered by B-Schools in India and there are UG, diploma and certificate level courses, where in students are training in managing themselves effectively by offering them with the best communication skill training, verbally and non-verbally at different levels. They are also taught about how to manage and organize meetings. They are trained well in effectively following the procedures and rules within the organization setup. V Skills, which is a government of India and Government of NCT of Delhi imitative offers Certified Office Administrator course, which will be of great use for the candidates, who are looking for a career in automation. This certificate course offered by VSkills is designed for focusing on development of employability skills needed for the current day office personnel that inculcate organization and time management, professional development skills, self-promotion, stress management and self –analysis skills.

Government jobs in Office Administration:

As mentioned earlier, even government organizations recruit office administrators and even though candidates appointed in government organization will be offered with different responsibilities as compared to candidates employed in private organizations, many state government and central government organizations are looking for personnel for effective office administration.