The Executive Secretary is otherwise called as Administrative Assistant. They offer clerical, secretarial, and administrative support for senior level officers of an organization. They offer services in such a way as to ensure the smooth and effective working of an organization. They interact with internal and external staff of the organization for better coordination of activities.

They actually act as an interface between the employees and the top level executives of the organization. They also plan out the meetings and conferences of the organization and will respond to public inquires in matters related to the firm. Apart from formal education, these professionals require adequate skill sets to become successful in this profession.

Qualifying Exam

Today most of the firms employ graduates (preferably in business) for the profession of Executive secretary. Proficiency in MS office is usually preferred for these candidates. Diploma courses in office management will also help to get in to the job of Executive Secretary.

Who are eligible to apply?

Those who have necessary skills in office management can apply for the profession of executive secretary. Those who have graduation in business communication or diploma in office management can also apply for the job. Computer skills can be considered as added advantage. Experience in the similar field will help the smooth entry of the candidate.

Key elements in the Process

• Obtain graduation in business or diploma in office management from any of the recognized institutes.
• Pursue short term courses in MS Office
• Seek out and apply for the post of executive secretary in firms offering the same.

Skills required for the post of Executive secretary

Adequate skills in office administration are essential for the post of Executive Secretary. Proficiency in Computer to operate office tools is also preferred. They should possess skills in team building and in book keeping. They should possess the ability in analyzing things and in problem solving. Sound decision making skills are also required to become successful in the job. The candidates should also possess adequate decision making skills to manage the day to day issues of the organization. Effective communication and listening skills are also needed. They should have the ability to manage stress and time in proper manner.

Apart from this, certain other personal attributes are also expected from an executive secretary. The person must be honest and trustworthy in his operations. He must be flexible to adapt to changes and should be respectful. Sound work ethics are also preferred from these professionals.