Secretaries, also called administrative assistants are individuals who carry out administrative and clerical works in an organization. The work profile of a Secretary includes paperwork and filing, attending telephone calls, typing letters and many other responsibilities. In some organizations, they perform correspondence tasks like admitting new members and organizing official conferences, and events. A Secretary may have to store, retrieve and incorporate data for distribution to the employees and clients of the company in which he works.

Qualifying Exam

The eligibility criterion to turn out to be a Secretary is a pass in graduation in Business Administration. Graduates in any level can become the same. But they should have some additional skills like good communication skills. They should be able to converse fluently in English and the regional language. In addition, they should have proficiency in computer basics like MS Word, MS Excel and so on. In order to become a Secretary, they also require Typewriting skills and internet usage proficiency.

Who is eligible to apply?

Aspirants who have passed the intermediate exam can pursue the graduate course. They should have studied the program from a recognised institute. After completing their graduation course, they can search out for career in Government agencies or private establishments. In order to get Government sector jobs, they have to clear certain tests. But the private sector vacancies are filled through direct recruitments. They can seek out for employments in health care, social assistance industries, manufacturing companies, media and communication, advertising agencies and so on.

Key Points in the process

• Study the 12 years of schooling.
• Earn a graduation in Business Administration.
• Study the Type writing course.
• Gain basic computer awareness.
• Apply for public sector and private sector jobs.

Skills and responsibilities of a Secretary

In addition to the basic educational qualification, Secretaries require some special skills. This includes speed while using keyboard, good English language usage abilities like spelling, grammar and punctuations wherever necessary. They should also be aware of using photocopiers, scanners, video conferencing systems and fax machines. It is the prime responsibility of a Secretary to manage the interior activities of an organization on behalf of the higher officials of the company.